Your workflow then becomes: (a) Receive the workbook from HQ in e-mail. Set the query to run every time you open the workbook. Choose Properties.Ĭhoose "Refresh Data When Opening the File". Right-click the query in the Queries & Connections panel. If you don't see the panel, go to Data, Queries & Connections. When the data is selected, you should see the Queries & Connections panel on the right side. Save the workbook with a name such as CleanedDataFromHQ.xlsx. In about 10-20 seconds, the cleaned data from HQ will appear in a new worksheet in the workbook. Similar tranformations happen throughout the data set.įill the null cells with the value from above The word Midwest is copied from row 1 to rows 2 through 7. In Power Query, select the Transform tab. Power Query automatically removes the merged cells Select this column by clicking on the Region heading. You have Midwest in row 1 and then six cells that contain "null". When the Power Query window opens, notice that the merged cells are gone. In the blank workbook, choose Data, Get Data, From File, From Workbook.īrowse to the folder and file from step #1. Open a new blank workbook that will hold the fixed data from HQ.
Make a plan that you will save each day's workbook from HQ in the same folder with the same name.
MERGING CELLS IN EXCEL WITH DATA FOR FREE
If you have a Windows version of Excel 2010 or Excel 2013, you can download Power Query for free from Microsoft. The new Power Query tools are built in to Windows versions of Office 365 and Excel 2016. Right-click and Paste Valuesīut there is a much easier way. Home, Find & Select, Go To Special, Blanks, OK Select from the end of column A back to A1. Select all cells by choosing the rectangle above and to the left of A1.Ĭlick the dialog launcher in the lower right corner of the Alignment group of the Home tab.Ĭlick the Merge Cells box twice to unselect it.Ĭlick OK to close the Format Cells dialog The Power Query solution will be easier on days 2 through 9999 than the following steps in Excel:Įxcel gurus might suggest these steps every day:
MERGING CELLS IN EXCEL WITH DATA HOW TO
Today's article is about how to quickly solve this problem with Power Query. Being just one tiny outpost, you don't have much chance to convince HQ that this is a horrible way to send out data. HQ is sending similar files out to 500 branch offices. To make matters worse, you are getting a new file from headquarters every day structured like this. If someone is proficient in Excel, they might want to sort the data, add subtotals, use pivot tables. Someone is then merging the remaining six blank cells with the Midwest cell to create a merged cell that is 7 cells tall. If there are 7 rows for the Midwest region, the word Midwest appears only on the first row. Merged cells are the problem today, but these are vertical merged cells.
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